Privacy Policy

Effective Date: July 1, 2026

This Privacy Policy for Personal Data (hereinafter referred to as the "Privacy Policy") applies to all information that the website "Video Transcription AI" (hereinafter referred to as "the Website") may collect about the User (hereinafter referred to as "the User") during the use of the website.

1.1. The following terms are used in this Privacy Policy:

1.1.1. "Website Administration (hereinafter referred to as the Administration)": Authorized employees managing the website, who organize and/or carry out the processing of personal data, as well as determine the purposes of processing personal data, the composition of personal data subject to processing, and the actions (operations) performed with personal data.

1.1.2. "Personal Data": Any information relating directly or indirectly to an identified or identifiable natural person (personal data subject).

1.1.3. "Processing of Personal Data": Any action (operation) or set of actions (operations) carried out using automation tools or without using such tools with personal data, including: collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.

1.1.4. "Confidentiality of Personal Data": A requirement obligatory for compliance by the Administration or any other person who has gained access to personal data, not to allow their dissemination without the consent of the personal data subject or the presence of another legal basis.

1.1.5. "Website User (hereinafter referred to as the User)": A person who has access to the Website through the Internet and uses the Website service.

1.1.6. "Cookies": A small piece of data sent by a web server and stored on a user's computer, which a web client or web browser sends to the web server with each HTTP request when trying to open a page of the corresponding website.

1.1.7. "IP Address": A unique network address of a node in a computer network built on the IP protocol.

2.1. The use of the website service by the User implies agreement with this Privacy Policy and the terms of processing the User's personal data.

2.2. In case of disagreement with the terms of the Privacy Policy, the User must cease using the website service.

2.3. This Privacy Policy applies only to the "Video Transcription AI" website. The website does not control and is not responsible for third-party websites that the User may access through links available on the website.

2.4. The website Administration does not verify the accuracy of the personal data provided by the User.

3.1. This Privacy Policy establishes the obligations of the website Administration regarding non-disclosure and ensuring the confidentiality of personal data that the User provides at the request of the website Administration when registering on the service website or when filling out a feedback form.

3.2. Personal data permitted for processing under this Privacy Policy is provided by the User by filling out the registration form on the "Video Transcription AI" website.

3.3. The Website protects Data that is automatically transmitted during the viewing of pages or when statistical scripts are running:

3.4. The website collects statistics on the IP addresses of its visitors. This information is used solely to identify and resolve technical issues and to ensure service stability.

The website Administration of "Video Transcription AI" may use the User's personal data for the following purposes:

4.1. To establish communication with the User, including sending notifications, inquiries regarding the use of the Website, provision of transcription services, and processing of requests and applications from the User.

4.2. To verify the accuracy and completeness of the personal data provided by the User.

4.3. To provide the User with effective customer and technical support in case of issues related to the use of the Website.

4.4. To provide the User, with their consent, updates on products, specific feature introductions, newsletters, and other information on behalf of the Website.

4.5. To identify the User and provide core services related to video/audio transcription.

5.1. Processing of the User's personal data is carried out without any time limitations by any lawful means, including in personal data information systems using automation tools or without such tools, and in accordance with applicable laws and regulations.

5.2. The Administration has the right to transfer data to third parties in the following cases:

5.2.1. The User has consented to such actions.

5.2.2. The transfer is necessary within the use of the Website's functional capabilities by the User (e.g., video transcription processing).

5.2.3. In connection with the transfer of the website to the ownership, use, or property of such a third party as a whole.

5.2.4. Upon request of a court or other authorized state body within the established legislative procedure.

5.2.5. To protect the rights and legitimate interests of the Administration in connection with violations committed by the User.

5.3. The website Administration takes necessary organizational and technical measures to protect the User's personal information from unlawful or accidental access, destruction, alteration, interception, copying, distribution, as well as from other unlawful actions of third parties.

6.1. The User is obliged to:

6.1.1. Provide the information about personal data necessary for using the Website (e.g., registration email).

6.1.2. Update and supplement the provided information about personal data in case of any changes to this information.

6.2. The website Administration is obliged to:

6.2.1. Use the received information exclusively for the purposes specified in Section 4 of this Privacy Policy.

6.2.2. Ensure the confidentiality of confidential information, not to disclose it without the prior written permission of the User, as well as not to sell, exchange, publish, or disclose the transmitted personal data of the User in any other way, except as otherwise provided in this Privacy Policy.

6.2.3. Take precautions to protect the confidentiality of the User's personal data in accordance with the procedure commonly used to protect such information in existing business practices.

7.1. Prior to filing a lawsuit in court with a claim arising from the relationship between the User and the website Administration, it is mandatory to submit a claim (a written proposal for voluntary settlement of the dispute).

7.2. The recipient of the claim shall, within 30 calendar days from the date of receipt of the claim, notify the claimant in writing of the results of the claim consideration.

7.3. The website Administration reserves the right to make changes to this Privacy Policy without the User's consent. The new Privacy Policy comes into effect from the moment it is posted on the Website.

7.4. All suggestions or questions regarding this Privacy Policy should be sent to the official service email address: service@videotranscription.ai.